TALKS AND POSTERS GUIDELINES

Guidelines for speakers [verbatim from Code of Conduct]

• All presentations are run directly from the conference computers and not from individual laptops (the length of the cables means most laptops are not powerful enough to sustain a non-flashing video feed, and the system locks when cables are swapped). Speakers must have uploaded their presentation in advance and need to double check that there are no graphical or animation issues – this can be done directly in the room/auditorium where the talk will be given, outside the times for the planned sessions. Avoid checking things at the last minute before your own session starts, as it would be too late to fix any potential issue.

• A specially equipped “A/V check” room is available on the lower floor (Garden level) in case you have last-minute edits to your talk. You can also use this room to check your slides if your room is in session, and the A/V check room is not busy – but we recommend checking slides directly in your room/auditorium.

• Presentations (Powerpoint/Keynote/PDF) are delivered from the Macbook at the lectern and its stationary wired microphone(s). Slides are advanced with the keyboard or mouse, and the mouse is used as an electronic laser pointer. Electronic spotlight pointers are also available. Green lasers are forbidden in Switzerland, and red lasers are not visible.

• Invited talks are 25 minutes, with an additional <5 minutes for Q&A. This is a strict limit: a bell will ring 20 minutes into your presentation, indicating that you have 5 minutes left, and ring again when time is up.

• Contributed talks are 12 minutes, with an additional <3 minutes for Q&A. This is a strict limit: a bell will ring 10 minutes into your presentation, indicating that you have 2 minutes left, and ring again when time is up.

Guidelines for chairs [verbatim from Code of Conduct]

• Adhere strictly to the published timetable, and do not overrun the 30-minute and 15-minute slots (use your own timer: there are no timers in the rooms). Use the bell provided to mark the 10’/12’ and 20’/25’ timings.

• Students in each room will handle the wireless microphones for Q&A. The symposium chair (with their own wireless microphone) will name each incoming speaker & institution, time rigorously the talk and questions, drive the Q&A, and make sure that there is a good flow of questions.

• Interesting discussions can be postponed to the end of the session. If a presentation starts late (e.g., due to technical issues), the presentation will need to be shortened accordingly. In case a speaker does not show up, the slot is kept empty and the next speaker will only start at their own scheduled time. Speakers’ substitutions are not accepted, unless the original speaker is not present, and the change is approved before the session by the Symposium chair.

• If the symposium chair is not present, then another member of the symposium organizing team will chair. If none of the symposium organizers are present, then the first invited speaker of the session will chair (including self-chairing their own talk).

Poster session schedule

• Poster session 1 (Tuesday, August 23)
  Symposia: A1 A4 A7 A8 A9 B1 B2 B7 B8 C2 C6 C7 C9 C13
  Install your poster: ideally upon arrival on Monday, at the latest Tuesday 09:00
  Remove your poster: Tuesday 17:30-18:30

• Poster session 2 (Wednesday, August 24)
  Symposia: A2 A3 A5 A10 B3 B4 B6 B9 C3 C4 C5 C12
  Install your poster: Wednesday 08:00-09:00
  Remove your poster: Wednesday 17:00-18:00

• Poster session 3 (Thursday, August 25)
  Symposia: A6 A11 A12 A13 B5 B10 C1 C8 C10 C11
  Install your poster: Thursday 08:00-09:00
  Remove your poster: Thursday 17:30-18:30

Posters awards and commendations

To applaud the top posters presented by junior researchers — registered as a student or postdoc — a number of poster awards/commendations will be awarded during the closing event.

• For each theme (A/B/C) a “best poster” prize will be awarded, as well as an additional “best poster” in Machine-learning-based research each with a Certificate and €150 cash prize sponsored by the Royal Society of Chemistry.

• In addition, the top 10% of posters will receive a commendation, each with a €50 cash prize sponsored by Psi-k. The cash prize for the commendations can only be claimed in person at the closing event and will be forfeited if not collected.

After the conference, the commendation winners will receive a certificate in PDF form and will be listed on the conference and Psi-k websites — along with the best-poster prize winners.